We want our guests to feel free to communicate so they have the best experience but we don't want to get bogged down answering the same questions over and over again.
We could send one huge message with all of the necessary information at the time of booking but by the time a guest is due to check-in that message will be lost in their inbox, difficult to find.
On top of that, providing house rules, check-in and check-out instructions and whatever else all on the one message is information overload.
The solution Don't wait for questions to come in. Answer guest queries before they come up.
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Drip feed the relevant information at the right time. Use dynamic information personalised to each booking and guest.
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Guest message templates and when to send them Effective guest messaging is all about keeping your guest in the loop. We want to avoid the situation where guests are looking to you for answers to common questions.
It's time-consuming for you and can be frustrating for them.
We're never going to eliminate all queries but we can make a significant reduction in the time you spend opening your inbox. Something we all need! The first message template is sent immediately or soon after the booking is confirmed.
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This is our opportunity to give guests an idea of what to expect from us before they arrive. We look forward to having you!
A few days before your stay I will send you info on how to check in, wifi details etc. If you have any questions, just let me know.
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Reminder of upcoming stay The reminder of upcoming stay message is designed to put your guest at ease about their upcoming stay. They're starting to think about packing, transport and other logistics.
They may begin to wonder if there is anything wrong with their booking. It's a good idea to remind guests of the check-in time and date. You may not want to share check-in information yet, but let the guest know that is to follow.
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Other points to consider You may want to share your address at this point it's readily available to the guest on Airbnb anyway. I'll send you check-in instructions tomorrow. If you have any questions, let me know.